Enterprise Contract Management

Practical Contract ManagementMade Easy.

Pulse Project Assistant is a battle-tested platform that eliminates contract risk, revenue leakage and compliance exposure — built on one of the world's largest LNG projects.

Request a Demo Explore Modules
// Live Dashboard · Gorgon LNG Project
1.4M
Billing Lines Processed
2,500
Employees Managed
30K+
Assets Registered
300K
Timesheet Records
Correspondence Management 2,844 items tracked
Document Compliance 1,502 docs managed
Training Matrix Compliance 100% compliant
Proven on
The Problem

Why Contract Execution
Keeps Failing

Every enterprise project carries the same risks. Without the right system, they become expensive disasters.

📉
Revenue Leakage
Schedule-of-rates contracts bleed money when costs aren't captured in real time. Spreadsheets can't keep up, and your client is the first to find the gaps.
📂
Messy Project Close-Out
When your team demobilises, institutional knowledge walks out the door. Disputes, claw-backs and unanswered claims follow — with no audit trail to defend yourself.
⚠️
Compliance Exposure
Licences expire. Management plans go stale. A regulation changes and nobody updates the twelve documents that reference it. One audit is all it takes.
🔀
Scope Creep Without Records
A verbal approval, a casual email, a site instruction verbal order — and suddenly your team is executing out-of-scope work with no approved change order.
⏰
Overdue Actions
Requests fall through the cracks when your PM is drowning in operational demands. Clients notice. Then they invoice you for delays.
🧾
Slow Invoicing & Cash Flow
Running payroll and billing as parallel processes doubles data entry, multiplies errors and delays your invoice by weeks. Every week delayed is cash you don't have.
The Solution

Seven Integrated
Assistants.
One Platform.

Pulse Project Assistant is not a generic project management tool. It's a contract and commercial risk management platform built specifically for enterprise project execution — covering every risk from kickoff to close-out.

01
📬
Contract Assistant (CMS)
The command centre of your contract. Every instruction, letter, email, change order and technical query is logged, linked and tracked — from site instruction to client sign-off.
Multi-threaded explorer view of full correspondence history
Formal letters generated from templates with delegation controls
Automated reminders for overdue actions
Client confirmation of task completion — your audit-proof close-out
Manages upstream client AND downstream subcontractor correspondence
Copies all notices to legal, commercial and PM teams automatically
02
🎓
Training Assistant (TMS)
Visual training matrix with colour-coded compliance gaps. Automatic reminders before licences expire. New staff auto-mapped to position requirements on onboarding.
Stores certificates & proof of compliance
Tracks recurring & non-recurring requirements
Position-based automatic gap analysis
03
📄
Document Assistant (DMS)
Advanced PDF cross-referencing automatically links documents. When a regulation changes, Pulse shows you every document that references it so nothing falls through.
Automated review reminders for document owners
Full document control workflow with QA & client approval
Transmittal tracking with acknowledgement records
04
⏱️
Time Assistant (OTS)
Biometric time-clock integration — Wi-Fi, 3G or mobile. Captures every billable hour. EBA/craft and salaried time. Payroll-compatible export with zero re-keying.
Exception-based processing for efficiency
Auto-calculated ordinary vs premium time
Leave integrated, no manual processing
05
📊
Resource Assistant (DRR)
Re-uses OTS data to generate client invoices — 100% cost-to-revenue translation, zero leakage. Integrated with Excel and Crystal Reports for custom invoice formats.
Works alongside SAP, Oracle or any ERP
Colour-coded approval workflow
Tracks rejected lines for rapid follow-up
06
🏗️
Asset Assistant (AMS)
Track every asset: hire dates, charge rates, damage reports, repair quotes and PO management. 30,000+ assets managed on a single project with full recovery reporting.
iDAR mobile app for field damage reporting
Linked to CMS for client notification
100% asset cost recovery assurance
📱
Mobile & Field Apps
iAuditor integration for field inspections, iDAR for damage reporting and iCOR for Chain-of-Responsibility load restraint audits. Field data flows directly into Pulse — no re-entry, no delays.
iPad/mobile apps for field technicians
Real-time sync to server dashboard
Borescope camera & live SME video support
Inspection → correspondence → close-out in one flow
Track Record

Chevron-Audited.
Enterprise-Proven.

Pulse was developed and deployed on the Gorgon LNG project — one of Australia's largest ever engineering projects — and has survived every review, audit and assessment thrown at it.

1.4M
Billing lines processed
2,500
Employees managed simultaneously
30,951
Assets registered & tracked
1,502
Live documents under control
"The system streamlined processes which, once tested, was found overall more efficient and effective — scaling seamlessly from 49 employees to 778 as the Gorgon scope expanded." — Agility Project Logistics, Gorgon LNG · Onslow WA
Deployment

Up and Running
Fast.

Pulse is cloud-hosted, browser-based and configured for your contract — not the other way around. No lengthy IT projects required.

01
Discovery & Scoping
We review your contract, risk profile and workforce structure to configure Pulse for your specific requirements.
02
Configuration
Modules activated, security profiles set, correspondence templates built, training matrix loaded. Your instance, your data.
03
Go-Live & Training
Your team is trained and live. Field apps deployed. Time clocks connected. Billing flowing from day one.
04
Ongoing Support
Challis Consulting provides ongoing configuration support as your contract evolves — we're your contract management partner, not just a vendor.
Get Started

Stop Managing Contracts
With Spreadsheets.

See how Pulse Project Assistant eliminates your commercial and compliance risk in a personalised demonstration.

Book Your Free Demo
Contact

Let's Talk
Contract Risk.

Challis Consulting Inc.

We specialise in helping project and contract teams implement Pulse and move from reactive fire-fighting to proactive, auditable contract management.

🌐
Website www.challisconsulting.com.au
👤
Jesse Challis — VP & Technical Development Jesse@pulseassist.com.au · +61 400 402 701
🛠️
Scott — Solution Design & Implementation Scott@pulseassist.com.au
// Security Architecture
Instance-level data partitioning
Contract-level user assignment
Module & profile-level access control
Cloud hosted · Available on any device